PeopleOps·Personal Documents — a secure, foldered vault

Every employee's documents, filed in the folders you define

Personal Documents gives each employee a secure vault — but you decide how it's organised. Create your own folders and subfolders, define what belongs in each, and store any document type: contracts, payslips, certificates, consents, IDs — whatever your company needs. E-signature, permissions and a full audit trail keep it all private, organised and provably in the right hands.

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Your folders, your rules

Documents file themselves into the right folder

You define the folders and what belongs in each; every document — of any type — routes to the right place inside a personal vault only the employee can open, locked by default and logged every time it's touched.

Company-defined folders Owner only · logged
Contract
Payslip · Aug
Certificate
GDPR consent
Contracts3 files+1
Payslips12 files+1
Certificates4 files+1
Consents6 files+1
New folder
A real document vault

Everything an employee needs, safely

Self-service access, e-signature and airtight permissions — HR documents that take care of themselves.

Folders you define

Create your own folders and subfolders and decide exactly what type of document belongs in each — the vault is organised your way, not a fixed HR layout.

Self-service access

Employees find their own documents in seconds instead of emailing HR — cutting a huge slice of routine admin.

E-signature & consent

Sign contracts and record consents right in the app, with a clear, timestamped trail — no printing, scanning or chasing.

Granular permissions

View, download, versions, history — each is its own permission. Seeing a document never implies the right to download it.

Full audit trail

Every view, download and change is logged, so sensitive documents always have an accountable, reviewable history.

Version history

Keep past versions safely, so the right copy is always available and nothing important is ever overwritten.

Expiry & signature alerts

Get notified when a certificate is expiring or a document needs signing, so nothing slips through the cracks.

Any document type

Contracts, payslips, certificates, consents, IDs, custom forms — store any kind of document, each mapped to the right folder and its own rules.

See it in action

This is your document vault

Contracts, payslips and certificates in one place — each with its status, a lock that means owner-only, and a log behind every action.

joomy.app / documents / personal
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Personal Documents
Your vault · your folders
Folders
Contracts Payslips Certificates Consents Onboarding New folder
Employment contract
Contracts · PDF
Signed
Payslip · August 2026
Payslips · PDF
Private
NDA — addendum
Contracts · needs signature
Sign now
First-aid certificate
Certificates · expires 2027
Valid
GDPR consent
Consents · data processing
Given
Visible to you only · every view & download is logged
My documents
Employment contract
Payslip · August 2026
NDA — addendum
First-aid certificate
Private by permission

Security that’s the whole point

Personal documents are as sensitive as it gets. Joomy's access model is built so people see exactly what they should — nothing more — and every touch is accountable.

Invisible unless it’s yours

If you can’t view a document, the system behaves as if it doesn’t exist — it never leaks titles, metadata or even counts.

Permission per action

View, download, versions, logs and history are separate rights. Access is granted deliberately, never assumed.

Preview vs download

A viewer can preview without being able to download — a subtle but important line that keeps sensitive files controlled.

Owner & admin control

Only owners and designated admins manage a document’s access — no accidental over-sharing across the company.

Accountable by default

Because every action is logged, there’s always a clear answer to “who saw this, and when?”

Consent & signatures, on record

Consents and e-signatures are captured and timestamped, so agreements are provable, not just claimed.

What's inside

Everything Personal Documents gives your team

A complete personal DMS — the vault and self-service on the surface, permissions, signatures and audit underneath — and the benefit each part brings.

See it in a live demo
Company-defined folders

Create folders and subfolders and set what goes in each.

Any document type

Contracts, payslips, certificates, consents, IDs and more.

Self-service access

Find and download your own documents in seconds.

E-signature & consent

Sign and consent in-app with a timestamped trail.

Granular permissions

View, download, versions and history — each separate.

Preview vs download control

Let people preview without granting download.

Full audit log

Every view, download and change is recorded.

Version history

Keep and restore past versions safely.

Expiry & signature alerts

Get nudged before certificates lapse or docs need signing.

Fed by Requests

Approved outcomes file straight into the vault.

Get started

Give every employee a secure home for their documents

See how Personal Documents cuts HR admin while keeping sensitive files private and accountable — get a demo tailored to your company.

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